To visually see the fields that will be used in the merge, select the Phone or List view on the Home tab, in the Current View group.For this, switch to your Outlook Contacts (the CTRL + 3 shortcut will take you there right away), select the desired folder on the left pane, and then pick the people of interest. Select your Outlook contactsįirst off, you need to choose which of your contacts to send an email to. For convenience, we'll break down the whole process into 6 meaningful steps. If all the people you want to address are already in your Outlook Contacts folder, you can perform a mail merge directly from Outlook.
#Best way to send mass emails individually how to
Mail merge is a process of creating mass emails tailored for each recipient by taking data from a database, spreadsheet, or other structured file.īasically, you prepare your message template putting placeholders where appropriate, and a mail merge pulls the recipient's details (such as a name, email address, etc.) from a source file and inserts them into an email in the place of the placeholders.Įventually, everyone's happy - recipients feel unique and valued getting an individual message addressing their specific concerns, and you enjoy an improved engagement rate ) How to do a mail merge in Outlook How to mail merge from Excel to Outlook.
How to mail merge from Word using Outlook contacts.There are a few ways to do a mail merge in Outlook, and we are going to look closely at each method. It works great for sending out business updates, season's greetings, and the like, so that every recipient gets a personal email with their own information, without knowing who else this message has been sent to. Whenever you need to send personalized emails to multiple recipients, mail merge is a real time-saver. Triggered say every 15 minutes to peek at these problem emails and attempt to send it again.In this tutorial, we'll have an in-depth look at how to mail merge in Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016 and earlier. The service would have a separte method which could get Last but not least, to make the service robust, it may make sense to add additional message queue or db table for eamils which where not send due to some errors. You will have to make sure that this is not affecting your service. If you have more than one email service you could create a separate thread for each and divide email batch (our 100 items) between threads.Īlso, keep in mind that email server may have a limit on number of emails sent from single IP address this is to defend against spamming. config file and loading their data on service "OnStart" method. You can enhance the service by defining email server(s) in. The service will wake up, say every 30 seconds (you may and should write an algorithm for how often the service wakes up depending on the number of emails waiting to be sent), query the "storage" for say next 100 emails (I am using 100 but this still could be optimizied), send emails and go into sleep.
It could be a message queueu or database.ĭo not try to send large number of eamils in a loop - it will not work.
First off you have to have a "storage" for emails.
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